I ran into an issue with Outlook 2010 and Gmail POP3 access today. One of my clients had two computers he wanted his Gmail on, they both use POP3 to get the email. Problem he had was that only one computer would download the email, even with the setting to “leave messages on the server”. Normally, this would work fine, but for some reason, it isn’t with Gmail.

I Googled and found this site, SOLVED!
http://misternifty.com/internet/email-internet/gmail-pop-from-multiple-clients/

Awesome!! That’s all I had to say! And thanks!

The solution was simply to prepend “recent:” to your username in Outlook. So if your Gmail username was this: someuser@gmail.com
You would put this in the account/username box:
recent:someuser@gmail.com

Nice trick! Worked like a charm!

A word of warning though. Once we set this on both computers, Outlook proceeded to re-download ALL the inbox messages again. A little annoying, but the client didn’t care since he could now receive email in two places!

Export your Exchange mailbox from Outlook 2010 is easy, you just have to know how to get around the Microsoft logic in their menu’s.   Makes great sense to put “Exporting” functions under the “Open” and “Import” options and menu.  Doesn’t it?  Great thinking Microsoft.

So… to export to a PST, go to File -> Open -> Import.  Then you can select the normal export/import functions you normally find in Outlook, like Export to a File.